How to retrieve archived emails in gmail on iphone

How to retrieve archived emails in gmail on iphone

If you have a busy and complicated inbox, then often it can be useful to archive old emails rather than delete them or store them under labels. This allows you to access them when you really need them, without cluttering your dashboard. How to retrieve archived emails in gmail on iphone.

At first glance, it may seem that all the archived email messages on your iPhone have disappeared because the Mail app does not have a dedicated Archive folder. However, you don’t have to worry that you have irretrievably lost your important archived messages from clients and employees. Instead of an Archive folder, the Mail app automatically transfers every archived message to your email account’s All Mail folder. How to retrieve archived emails in gmail on iphone. After you find an archived message, you can transfer it back to its original folder or choose another folder.

What Are Archived Emails?

How to retrieve archived emails in gmail on iphone

Archived emails are messages that are stored in a secure folder, letting you free up storage space in your inbox. Essentially, it’s a way of saving and protecting the data in emails that you don’t want to keep in your inbox, while letting you retrieve them quickly. How to retrieve archived emails in gmail on iphone.

In Gmail, this means moving email messages from your inbox into “All Mail,” where they are stored on the Gmail server. Here, you can access and retrieve them (move them back into any folder/label) at any time.

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How to Find Archived Emails in Gmail

How to retrieve archived emails in gmail on iphone

When you archive your messages, technically you’re removing them from your inbox. However, they’re still kept in your Gmail account.

Your archived emails aren’t kept in a folder like your “trash” or “important” folders; instead, they’re found in All mail.

 Step 1  

On your desktop, scroll through the left-hand menu of your Gmail dashboard to find All mail (you may need to click on More if you have lots of folders).

 Step 2  

When you select All mail, the emails in all your folders, your trash, and those you’ve archived, will all be shown.

 Step 3  

To access your archived emails in your Gmail app on your tablet or smartphone, navigate to and click on the three lines next to the search bar.

 Step 4  

Scroll down the menu and click All mail.

And talking about decluttering your inbox, you can use a third-party tool that brings sanity to your email management. That’s what Right Inbox is made for. The Gmail productivity tool comes with a dozen different features to help you maneuver around your Gmail account with ease.

How to Retrieve your Archived Emails in your Browser

How to retrieve archived emails in gmail on iphone

Retrieving your archived emails simply means placing them back in your inbox.

To do this, go to All mail as shown above:

 Step 1  

Select the email or emails you want to retrieve back to your inbox. Emails that are already in your inbox are marked Inbox.

 Step 2  

Click the Move to inbox icon in the top menu.

 Step 3  

You’ll then see a pop-up to confirm that your email is being sent to your inbox. You also get a chance to Undo this command.

Why you Might Need to Retrieve Archived Emails

Why you Might Need to Retrieve Archived Emails

It’s good email management to archive emails you don’t need currently, but that you don’t want to delete forever.

Maybe you’ve completed a project, it’s all signed off, and you’re ready to relieve your inbox of the hundreds of emails associated with it. But there’s every chance you may need to refer to some of those emails in the future, so permanently deleting them would be a bad idea.

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To archive an email in Gmail, simply open the message and click the archive button (the first in the list of icons at the top of the message). The email message is now instantly moved from your inbox into the label called “All Mail,” where it will stay until you move it manually back to your Inbox.

Frustratingly, Gmail doesn’t have a specific “Archived” label, so you don’t have the option to scroll through the left hand menu to find where all your archived emails are stored.

Instead, you have two options for locating your archived Gmail messages:

1. Type in the relevant information (e.g. email, date, size, keyword, recipient) into the Gmail search bar.

2. Scroll to the “All Mail” label to locate every single email in your Gmail account (including your archived messages).

When an email message is archived in Gmail, it simply means that an “Archive” label has been attached to it. So, to retrieve an archived email, you need to locate the message and remove the “Archive” label.

Once you’ve located your archived email, open it and go to the “Move” icon in the toolbar. Select the folder you want to move it to. This will instantly remove the “Archive” label and move the message to the folder you specified.

Just like on the desktop Gmail website, there is no “Archived” label in the app where you can find all your archived messages. Instead, to search for an archived email in your Gmail app:

1. Enter recipient name, keywords or subject lines into the Gmail search bar.

2. Click on the hamburger menu to scroll through labels to find the “All Mail” label.

To retrieve the archived message, open the email and tap on the three dots at the top right of the screen. Tap “Move to inbox”, and your message will be instantly sent back to your inbox and the “Archive” label removed.

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